Advisory Payroll outsourcing
Grupo Asegi's payroll outsourcing takes on people management from start to finish: payroll and social security contributions, personal income tax (IRPF) withholding at the applicable foral table, registrations and deregistrations reported in real time, electronically signed contracts, employee and client portals, cost reports and an employment lawyer for the Labour Inspectorate.
What's included
- Monthly management of payroll, payment runs and social security contributions for the whole workforce
- Employee registrations and deregistrations reported in real time from the application
- Contracts and employment documentation signed electronically and filed without paper
- Employee portal with the payslip and time recording on the phone, and client portal with 24/7 access
- Tailored reports on salary and social security costs, and a calendar of contract expiry dates
- An employment lawyer for queries and for representation before the Labour Inspectorate
Outsourcing people management is not delegating the paperwork. It is taking a complete process out of the company — payroll, social security contributions, hiring, document filing and dealings with the public administration — and replacing it with a service that has named contacts and all the information accessible in real time.
What the service takes on
The full monthly cycle: calculation and issue of payslips, generation of the payment runs, social security contributions, personal income tax (IRPF) withholding at the foral table that corresponds to the company’s registered tax address, and notifications to the social security authorities. Registrations and deregistrations are reported from the application the moment they happen, without waiting for the month-end close.
Zero paper
Contracts and employment documentation are signed electronically and are filed and easy to locate. There are no contract folders, no copies to chase for a signature, and no originals lost between workplaces.
Employee portal and client portal
Employees check their payslip and their time records from their phone, so internal administration stops being the channel for every query. The company logs in to the client portal and sees the state of its employment function when it needs to, not when a meeting falls due.
The data that is useful for managing
We generate tailored reports on salary and social security costs, a calendar of contract expiry dates and headcount trends. These are the figures used to budget for a new hire or to assess a shift, and they come out of the same system that issues the payslips, so there is no need to rebuild them by hand.
With an employment lawyer behind it
The service includes access to an employment lawyer for day-to-day queries and for representing the company before the Labour Inspectorate and in employment disputes.
When it makes sense
When the workforce grows faster than the administration, when there are several workplaces or different collective agreements, or when the person who handled employment administration leaves the company and the knowledge of the process leaves with them.
Frequently asked questions
- How does it differ from the employment advisory service?
- Employment advisory supports the company that keeps its own personnel administration. With outsourcing, the entire process — payroll, social security contributions, hiring and document filing — passes to our team, and the company reviews the result from the portal.
- What does the employee see?
- Their payslip and their time records from the application, on their own phone. Internal administration stops being the compulsory channel for every query a worker has.
- Do contracts have to be printed and signed by hand?
- No. Contracts and employment documentation are signed electronically and are filed and easy to locate, with no paper copies scattered across workplaces.
- Who responds if an inspection arrives?
- An employment lawyer from the group takes over the dialogue and the representation of the company before the Labour Inspectorate and in any employment disputes that may follow.